Is your business prepared for disaster? Step #5: Know your information technology.

Almost all businesses depend on access to computers and the internet, which makes them critical to include in your disaster preparedness plan. But just how well do you know your information technology?

If your company uses technology to conduct business, communicate with customers, or retrieve important information, find out how to keep yourself covered.

How to protect your hardware

If you have advance notice of a disaster, such as a severe storm, shut down and unplug all computer hardware to avoid serious damage due to power fluctuations.Consider elevating your equipment in case of flooding or moving it off-site.Have your employees take their laptops home each day so they can work off-site.Make arrangements with IT vendors to replace damaged hardware and software and/or set up hardware and software at a recovery location.Request written estimates for the rental or purchase of equipment, shipping costs, and delivery times.

How to protect your data and software

Keep a backup copy of your computer’s operating system, boot files, critical software, and operations manuals.Determine which data and records are vital to perform critical business functions. Back up this data on one or more types of media. Some examples of critical data include:Payroll filesTax informationAccounting filesProduction recordsComputer and internet logins and passwordsKeep one backup copy of your data on-site for smaller emergencies, like a failed hard drive. Keep a second copy in an off-site location for larger disasters.When possible, keep hard copies of critical files off-site.

For your convenience, we’ve created a printable IT form to help you know your information technology. Use it to list computer equipment, hardware and software, vital records, and any backup processes you need to fulfill your critical business functions. Be sure to add a new form when new hardware or software is acquired. To make sure you stay on top of this, we recommend reviewing your forms every six months.

And to be even more prepared for a disaster, see the rest of our series: know your risks, know your operations, know your employees, know your contacts, and know your finances.

Frankly speaking, the best businesses are prepared for the worst, and our Disaster Preparedness Guide has you covered. When you want extra support or have questions, our local, independent agents are here for you. Talk to one today.

 This content was developed for general informational purposes only. While we strive to keep the information relevant and up to date, we make no guarantees or warranties regarding the completeness, accuracy, or reliability of the information, products, services, or graphics contained within the blog. The blog content is not intended to serve as professional or expert advice for your insurance needs. Contact your local, independent insurance agent for coverage advice and policy services.