The best benefits administration software for companies

Searching for the best benefits administration software for companies large or small? You’ve come to the right place. There’s a growing trend among small business owners to forgo the traditional, one-size-fits-all employer-sponsored group plans and opt for a reimbursement model, sometimes called a defined contribution model or 401(K) style benefits. There are many rules and regulations surrounding HRAs, the details of which can change from year to year. Let’s take a look at how good benefits administration software does the heavy lifting for you.

Why do you need benefits administration software?

We get a lot of folks asking whether or not they can administer their own HRA. Our best advice? Don’t even think about it. For one, since we are dealing with health insurance and employees’ health, privacy is a big deal. Things could get pretty uncomfortable for everyone involved. Then there’s the whole issue with the HIPAA Privacy Rule, which is another layer of protection for employees’ private health information. It’s also time consuming for business owners to keep up with the medical receipts, maintain all the health information in a secure way, and handle the paperwork that comes with it.

If you have a misstep, civil penalties can range from $100 to $50,000 per incident with no jail time to more serious offenses resulting in up to $250,000 in fines and 10 years in prison, especially if information was taken under false pretenses or disclosed on purpose. No thank you.

Have we convinced you? We thought so. Save yourself the energy and potential violation penalties and use a third-party administrator.

Peace of mind for you

There are many rules and regulations surrounding HRAs, the details of which can change year over year. You shouldn’t have to keep track of this; the best benefits administration software for companies should have built-in, automatic updates to ensure compliance.

Your software should include the following features:

Legal plan and summary plan description (SPD).
A means of collecting and storing employees’ electronic signatures.
Privacy features that ensure the company does not view employees’ protected health information (PHI).
ERISA compliance.
Documentation regarding appeal requirements, notifications, and procedures.
Continued coverage of dependent children up to age 26.
Automated notice requirements for employees’ eligibility and annual allowance.

Take Command: the best benefits administration software for companies

With our platform, setting up an HRA will be a walk in the park. We’ll handle all the accounting and legal legwork, take care of on-boarding each of your employees (or clients), and make tax time easy and painless. We do this through innovative tools that make this process as simple and intuitive as possible.

Our platform makes reimbursing your employees simple and easy. It will save you time and money, and provide you peace of mind. The platform navigates users through:

what to reimburse – health insurance premiums and/or qualified medical expenses (the list is long!!)
waiting periods
start dates
and provides legal plan documents, employee onboarding, receipt tracking, compliance monitoring, and tax reporting.

We’ll help enroll employees, too

Take Command is the only HRA administrator that also has an individual insurance platform to help employees choose plans to work with their HRA. There will be a lot of questions from both you and your employees, and we’re here for it.

Our passion is to make health benefits enjoyable for you and your employees.

We will be closely involved during the initial setup process as well as your employees’ onboarding. We’ll also be readily available for any support you need as you’re on our platform.

Automatic tax-reporting and compliance for benefits administration software

This one’s really important. We take care of compliance, notifications, and reporting every step of the way. We also keep our ears to the ground for regulatory changes coming your way that might affect your HRA.

Legal Plan Documents
Employee Insurance Verification
IRS & Other Deadlines
Receipt Tracking & Storing
Regulatory Change Monitoring
HIPAA and Privacy Compliance

Next steps

Is your company or client going to be a part of this exciting change? Chat with our team with any questions you may have about these tax-friendly benefits or check out our QSEHRA or ICHRA Guide for more information on setup processes, requirements, and rules.